Outlook Express Message Extractor 1.1 This tool is freeware from Copernican Technologies, Inc. It creates text files suitable for importing into Boswell from the contents of all your Outlook Express¨ mailboxes. It does not alter your Outlook Express mailboxes in any way. Depending upon the number of messages it has to process, this tool can run for hours. We urge you to schedule it for a time when you will not need to use your Mac for anything else such as overnight or during lunch. What You Need To Do First Please create a new, empty folder to contain the text files that the tool will create for you. If your hard drive is close to full, we urge you to do some housekeeping and empty the trash because the tool will fail if there is no room for it to create new files. Before Because this tool is intended to run only once, it is not as “user-friendly” as most Mac applications. You cannot stop it working and then expect it to pick up where it left off nor should you work in other applications when it is running. It assumes it will start and grind away undisturbed until it finishes. This may take hours. It is best to prepare things beforehand. First of all, empty your Outlook Express trash. This is a mailbox too, and we doubt you will want to preserve those discarded messages. Quit all your open applications and re-start your Mac. Quit any applications that may start with your system until only the Finder is running. Go into your System Folder and make a copy of the Outlook Express Folder you find there. The tool does not alter your Outlook Express data in any way, but that data is important to you and there is always the chance of a power failure so it is best to play safe and make a backup. If you have set the Energy Saver control panel to put your Mac to sleep after so many minutes of inactivity, change that setting to “never.” You cn always set it back after the tool has finished its work. Now you can finally start up the tool by double-clicking it. During The tool will first look around for the Outlook Express application and open it; then it will ask you to locate that destination folder you just created. Now the tool will search through all your Outlook Express mailboxes to find out the total number of messages it will have to deal with. The tool will grind away, but present you with a status report, which it will update frequently. This will re-assure you that work really is being done and give you a pretty good idea when the work will be finished. Even at a rate of better than a message a second, this can be a long time so you now have a good excuse for goofing off for a while. Please note the difference between the number of messages processed and the number of files created. One very long message can result in several “Boswell sized” files, while duplicate messages in several mailboxes will result in only one file. After When the tool has finished its work, it will display a message saying so. You can then quit it. The smart thing to do now is re-start your Mac again – creating all those new files can stress the system. You can now put your Energy saver settings back where they were and, if everything seems fine in Outlook Express, put the backup folder you made into the trash. What You Get The tool will create a sub-folder for every month’s worth of messages. The folder name for October 2001, for instance, will be "200110." The names of the files will begin with a time stamp reflecting when they were received and however much of the subject line that can be squeezed into the current 31 character Mac file names. An example would be "200110-31-1650 Happy Halloween." The idea is to give every file a unique name and to allow them to be sorted by the time they are received. That is why we use that odd "CCYYMM-DDHHMM" format and 24 hour "military" time. Because Boswell cannot import files larger than 32K, very long messages may be broken into a series of files with names like "200110-31-1650 Happy Halloween.1" and "200110-31-1650 Happy Halloween.2", etc. You now have a series of folders suitable for importing into Boswell. Details of that can be found in the Boswell documentation. Summary * Create a new, empty "Destination Folder." Example: ExtractorRun_020201 * If hard drive is close to being full, empty the Trash, eliminate duplicate files, and backup old files to removable media. * Empty the OE Trash folder. * Quit all open applications. * Re-start your Mac. * Quit any application that may open upon re-start, until only the Finder is running. * As a safety precaution, go to the System Folder and make a copy of the OE folder, preferably to removable media. * If you have set the Energy Saver to cause your Mac to go to sleep after so many minutes of inactivity, go to the Control Panel and change the setting to "Never." * Now you are ready to run the OE Extractor: Double-Click. * OE opens. * You are asked for the "Destination Folder," namely: ExtractorRun_020201 Mail messages will be extracted at approximately 1 per second (or 3,600 per hour). * An on going status report is provided. * The Extractor will tell you when is it is finished. * Quit the Extractor * Go to the Control Panel and put your Energy Settings back to where they were. * The "Destination Folder" now contains messages in month-by-month sub-folders for every month worth of messages. * You may now import these messages into Boswell. Boswell is Registered in the U.S. Patent and Trademark Office by Copernican Technologies, Inc. "Macintosh" is a registered trademark of Apple Computer, Inc. "Microsoft" is a registered trademark of Microsoft Corporation. "Outlook Express" is a registered trademark of Microsoft Corporation. The software is provided "as-is" without any warranty whatsoever. You assume all risks and responsibilities for selection of the software to achieve your intended results, and for the installation of, use of, and results obtained from the software. Copernican Technologies, Inc. makes no warranty that the software will be error free or free from interruption or failure. To the maximum extent permitted by applicable law, Copernican Technologies, Inc. disclaims all warranties, either express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and noninfringement with respect to the software and the accompanying written materials. Some states do not allow limitations on implied warranties, so the above limitation may not apply to you. You hereby acknowledge that the software may not be or become available due to any number of factors including without limitation periodic system maintenance, scheduled or unscheduled, acts of god, technical failure of the software, telecommunications infrastructure, or disruption attributable to the turn of the millennium. Therefore Copernican Technologies, Inc. expressly disclaims any express or implied warranty regarding system and/or software availability, accessibility, or performance. You assume the entire cost of any damage resulting from your use of the software and the information contained in or compiled by the software. To the maximum extent permitted by applicable law, in no event will Copernican Technologies, Inc. or its suppliers or licensors be liable for any damages whatsoever (including, without limitation, damages for loss of business profits, business interruption, loss of business information, loss of goodwill; work stoppage; hardware or software failure, or other pecuniary loss) arising out of the use or inability to use the software, even if such party has been advised of the possibility of such damages. In no event will Copernican Technologies, Inc.'s total liability to you for all damages in any one or more cause of action, whether in contract, tort or otherwise, exceed the amount paid by you for the software. Because some states do not allow the exclusion or limitation of liability for consequential or incidental damages, the above limitation may not apply to you.